Under the direction of the high school principal, oversee, coordinate, organize, and perform day-to-day secretarial and administrative functions from the assigned school office; provide secretarial assistance to the principal and assistant principal.
Serve as a liaison between students, staff, parents, and the community.
DUTIES:
Initial contact person for visitors to Pioneer Jr/Sr High School
Manage and maintain clean and presentable office
Student attendance maintenance via student management software (Harmony).
Maintain switchboard and handle incoming calls
Maintain daily attendance log
Provide Administrative assistance daily with attendance report from Harmony and daily attendance log
Help track and log e-learning attendance
Assist and manage Panther Pride and Student of the Week
Rotate lunch with Guidance Secretary so the office is always covered
Manage field trip requests and plans for class coverage
Manage and maintain time cards/payroll (certification)
Verify hourly employee timecard (K-Time) submission
Complete payroll certification for central office as it relates to teacher absences and substitute teachers
Organize and manage daily announcements
Be a liaison between students and administration
Manage shipping and receiving for all things coming and going regarding the office and school
Assist the Guidance Secretary in preparing work permits as needed
Maintain office supply closet and order supplies for the main office from the treasurer as needed
Assist with Parent / Teacher Conferences
Enter information and maintain school calendar on school website, Google Calendar & Event Link
Manage school marquee board (post events, advertise) and update daily/weekly.
Get Principals okay and any questionable information displayed
Manage club and sponsors information
Maintain and update club meeting calendar
Manage and maintain mailroom
Manage and maintain school phone / PA system
Manage events, make sure to have knowledge of dates and activities that are going on through the year such as graduation, prom, field trips, programs, sporting events, academic events, drivers training, fundraisers, meetings, practices etc.
Knowledge of where or who to send questions that come in to the main office
Assist with Top 10 Banquet.
Make and send out invitations to students and staff, manage RSVP’s, make Top Ten booklets.
Schedule school pictures with Lifetouch, schedule re-takes.
Make sure all building use forms are in and stage is ready for picture day.
Prepare and pass out end of the year inventory sheets for each teacher
Mare sure all forms needed by administrators and teachers are updated and in place for their use
Update needed office forms each year.
Manage conference room calendar
Assist with online registration
Clean and maintain kitchen area in office
Keep an updated list of all substitute teachers.
Keep their phone numbers with me at all times.
Keep calendar for substitutes on Google Calendar and in a file folder.
Call substitutes as needed (early morning, during the day or in the evening) Maintain time sheets and substitute records
Maintain and update teacher folders for subs.
Make sure emergency plans, class roster, bell schedule emergency procedures
Assist staff/students with phone system, copier, fax & scanner.
Maintain copier and call for repairs when needed.
Each semester update and maintain an emergency book with student’s/staff information.
Assist Treasurer with filing/mailing as needed.
Help Athletic Director with student athletes
Maintain and update office bulletin boards
Any other duties assigned by the Administration